Appointment letter format for director

Appointment letter format for director or letter of appointment of director or letter of appointment for director for a private limited company is required when you are adding an executive director to manage operations of company or appointing board of director as permanent member. Before you issue any appointment letter on this highest profile we recommend you to do proper reference check of new director that may include, address verification, police verification and previous work profile reference check. Because appointing new director or removing existing director of company is related. The process involves many formalities because director in a private limited company is also owner or promote of the company in some cases. Additionally this is more important than any other business letter because a director will impact entire business.

Appointment letter format for director includes

Appointment letter format for director should include clear information about everything related to job. Try to add maximum information because adding maximum information reduces future conflicts.

Roles and responsibilities

Remuneration or payout information

Shares or partnership percentage (if applicable)

Terms of service

Appointment letter sample for director

Use appointment letter sample for director for private limited company as reference. You can make changes as per current business requirement and use this format.

Dated September 29, 2017 (change date)

Subject: Letter of appointment for Director

Dear Mr. Ajay Kumar (change name)


We are pleased to confirm and issue this formal letter of appointment for the profile of executive director under the Companies Act 2013.

It was decided at the board meeting held on September 15, 2017 (change date) and was approved by board of directors for you to hold office from October 15, 2017 up to October 14 2022 for a term of 5 years.

This letter also contains information about terms of service, your responsibilities, duties and liabilities as an independent director of ABC Corporation during the period of appointment.


We request you to return a physically signed duplicate copy of this appointment letter to our HR department as a symbol of acceptance of this appointment and to proceed with joining formalities.


For ABC Corporation

CEO & Managing Director

Arun Kumar

DIN: 1235456

(Change name and DIN)

Note: (change company above everywhere and replace this with your current company name)

Terms of appointment

Terms of appointment may also vary company to company. Due to this we have not elaborated this section much and you can add your own. Remember to write clear description of remuneration details, additional perks, roles & responsibilities, standard policies, renewal of appointment etc. Include all possible terms carefully because they have huge impact on long term relationships.

Also check more business letters in this category.