Format of relieving letter or service certificate

Format of relieving letter or service certificate should be as simple as possible because normally people outside the organization use it. Companies issue relieving letters after an employee resignation happens. Sometimes employees also serve notice period after resigning from an organization. Therefore, make relieving letter sample very carefully with all important information. Employee name, employment start and end dates are key sections of relieving letter.

Why relieving letter is important

Employers must understand why relieving letter is important because relieving letter works as proof of employment. Future employers also use this as reference for previous employment of an employee. Some noteworthy sections of relieving letter include employment starting and end dates.

A relieving letter is issued by a company to an employee who has duly resigned from his said post, to be used as proof for future employers. It will also function as a notification to the employee, that his/her resignation has been accepted and he is relieved from his current duties.

Therefore, make sure information is correct.

Format of Relieving letter or service certificate sample

Use relieving letter sample below for reference and edit as per your business requirement. Reliving letter sample available here is easy to understand. You can also edit and re-use it because there is no such restriction.

Dear Employee (ID: 210017359) (change name and id),

With reference to your resignation from the profile of Software Developer (change profile), we hereby accept your resignations from the services of the company.

As per our records you have served between November 09, 2015 and September 22, 2017 (change date).

We wish you all the best for your future endeavors.


Authorized Signatory

Company Name

Address Information and other details

More business letters sample

Also check more business letters mentioned here.

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