Writing termination letter for employee

Writing termination letter for employee or terminating an employee is a painful job. It is also an unfortunate and tough decision.  Sometimes it is more important than hiring new employees due to severity of issue. Therefore, you should consider all possibilities before taking this move in reality.

You can write a simple termination letter instead of making it complex. Termination letters are always based on real life situation due to which content of letter will be different every time.

When making termination letter make sure you give proper explanation about why you are taking this decision as an employer. You can use the termination letter format mentioned here for reference and make changes based on real time business requirement.

Important details when writing termination letter for employee

Make sure you add all these points when writing terminating letter for an employee in your organization.

Employment Details

Reason for termination from services

References if applicable

Exit formalities and final pay cheque information

Termination letter sample document

Use this termination letter sample document for reference and edit as per your business requirement.


Dear Employee Name,

This is to inform that you employment with Company name will be terminated officially effective August 30, 2017 (change date).

We are taking this action because of our new policy restructure the company, current business requirements and considering your performance in last quarter.

Your final pay cheque will be issued in next 30-45 days. Our HR and billing executives will inform you about the same in detail. You will have to complete all exit formalities next working day of getting this termination letter.


With warm regards,

Executive Name

Manager HR (change profile)